Guidelines for creating student organizations.
- MiddLink is an online campus engagement platform for students to enrich their involvement experience at Middlebury College. Familiarize yourself with the site by simply signing in with your Middlebury username and password.
- All Students: Explore over 180 organizations, track your involvement, match your interests with existing organizations on campus, or start a new student org on campus!
- Student Organization Leaders: Update your organization’s information, host and advertise your events, manage a membership roster, share media, organize elections, and connect your social media sites.
- October 1: New student organization applications open and the SGA Student Organization Oversight Committee (SOOC) begins reviewing. Applications are accepted on a rolling basis.
- December 5 – February 1: SOOC will be unable to review new student organization applications.
- April 1: The SGA Student Organization Oversight Committee will no longer accept applications for the current school year.
- October 1: Complete MiddLink Re-Registration Process with the Student Activities Office.
- December 5: Clubs under review for the SOOC Student Organization Review must submit applications and all supporting material.
- Winter Term Week 2: Current students organization under review will receive notifications about their satisfactory or unsatisfactory status on a rolling basis as applications are received.
- Winter Term Weeks 3 & 4: SOOC will arrange in-person meetings for student organizations deemed unsatisfactory by the end of the first review of the applicant’s materials if necessary.
- February & March: Student organizations will be notified of their status.
- March 15: Host board elections for the following year (if you have not done so already).
- Late-March: Submit nominations for Student Leadership Awards.
- April 1: Submit “new money request” from the SGA Finance Committee for academic year.
- April 1 – November 15: Budgeting season for the upcoming academic year.
- All student organizations are reevaluated by the once every three years. The goal of this annual review is to enable the SGA to endorse thoughtful student programming with a positive impact on the college community. Clubs under review by the SOOC are required to submit a report to maintain their status as a registered student organization. Reviews ensure that student organizations are maintaining the standards established by Middlebury College, the Student Activities Office, and the SOOC. Reports are evaluated based on a student organization’s fulfillment of its mission, value to the community, and fiscal management. Failure to complete the report or to receive a satisfactory status from the SOOC will result in an immediate freeze of club funds and deactivation as a registered student organization. Download a copy of the report here.
- To ensure the stability of your student organization, SOOC recommends that you update share your mission, constitution, inventory form, index and budget, MiddLink roster, and organization login information to the new leaders.
- What are the benefits of becoming recognized?
- As an official student organization, you may schedule spaces on campus, request funding from the Student Activities Fee, obtain a Middlebury College e-mail account, arrange budgets for fundraising.
- May an organization use the name of the College?
- Only an organization that is officially recognized by the SGA may use the name of the College as a part of its name. However, sponsored groups that want to use other trademarks or service marks must receive written permission from the sponsoring department.
- Are student organizations required to have a faculty adviser?
- Yes, all student organizations are required to have a faculty or staff adviser. Organizations without an adviser are not able to access funding through the SGA Finance Committee. An adviser helps provide continuity and serves as a signatory on official forms when other authorized representatives are not available. An adviser can also assist in designing and evaluating club goals and activities.
- Will a single-sex organization be recognized by the College?
- No, Middlebury College takes the position that an inclusive, open community is fundamental to its mission as a residential institution of higher learning committed to the liberal arts tradition. Middlebury College does not discriminate against any individual on the basis of race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity and expression, age, marital status, place of birth, service in the armed forces of the United States, or against qualified individuals with disabilities on the basis of disability in any of its programs or activities.