NEW ORGANIZATIONS

CREATING AN ORGANIZATION

1. E-mail SAO@middlebury.edu with what organization you are interested in creating and why you'd like to create it.
2. The Student Activities Office will help coordinate a meeting with you and your potential cluster manager.
3. You will then meet with the potential cluster manager. Your proposed organization can move forward if the potential cluster manager determines that the organization is more than just one or two events, has no liability issues, and if the proposed organization has shown sufficient peer interest. Otherwise, you will be directed to flex funds, MCAB, or the collaboration form to host your event.
4. If you are going to try to become an organization, please fill out the new student organization form on Presence. This includes uploading a roster of students interested in joining the organization, filling out a Constitution, and filling out a preliminary budget (a sample budget can be found here).
5. From there, both the Student Affairs Committee (SAC) and the SGA Finance Committee (SGAFC) will review the proposal.
6. SAC will email the organizers to come in for a 10-minute presentation.
7. SAC will approve or deny the organization within the next one week.

HELPFUL RESOURCES

Presence is an online campus engagement platform for students to enrich their involvement experience at Middlebury. Familiarize yourself with the site by simply signing in with your Middlebury username and password.

• All Students: Explore over 200 organizations,  track your involvement, match your interests with existing organizations on campus, or start a new student org on campus!
• Student Organization Leaders: Update your organization’s information, host and advertise events, manage a membership roster, share media, organize elections, and connect your social media sites.​
• Student Organization Handbook: Click here to review the Student Organization Handbook.

ANNUAL REVIEW

All student organizations are reevaluated by the once every three years. The goal of this annual review is to enable the SGA to endorse thoughtful student programming with a positive impact on the college community. Clubs under review by the SOC are required to submit a report to maintain their status as a registered student organization. Reviews ensure that student organizations are maintaining the standards established by Middlebury College, the Student Activities Office, and the SGA SAC. 

Reports are evaluated based on a student organization’s fulfillment of its mission, value to the community, and fiscal management. Failure to complete the report or to receive a satisfactory status from the SAC will result in an immediate freeze of club funds and deactivation as a registered student organization.

REPORTING ORGANIZATIONS

Members of the Middlebury community may report a student organization for any of the following: poor operating procedures, lack of advertising, meetings, or events, inactivity, discriminatory policies, improper conduct, inequitable power structures, failure to uphold purpose as stated in the organization's constitution, or other issues a student deems necessary of review. Submitting a report neither guarantees nor suggests the inactivation of a student organization. All form submissions will be reviewed by the SGA SAC and the Student Activities Office (SAO), and follow up decisions will be made on a case-by-case basis. Reports can be submitted at go/HeySGA/.